Entries to be made in Oil Record Book as per MARPOL Annex I Requirements:

OIL RECORD BOOK:

Oil Record Book: PART – 1 (MARPOL Annex I Regulation 17): 

Entries:

1. Ballasting or Cleaning of fuel oil tanks
2. Discharge of dirty ballast or cleaning water from fuel oil tanks
3. Collection , Transfer and disposal of oil residues
4. Non automatic starting of discharge overboard, transfer or disposal otherwise of bilge water accumulated in machinery spaces
5. Automatic starting of discharge overboard, transfer or disposal otherwise of bilge water accumulated in machinery spaces
6. Condition of the oil filtering equipment (Out of order or malfunction)
7. Accidental or other exceptional discharges of oil
8. Bunkering of all types of fuel oils or bulk lubricating oils
9. Additional operational procedures and general remarks
10. Recording of quantities retained in bilge water holding tanks (listed under section 3.3 of the IOPP Certificate) is voluntary.
11. The recording of general maintenance of items pertaining to the OWS remains voluntary and is not required to be recorded in the ORB.

• All Entries are to be made and signed by the officer or officers in charge of the operations concerned and each completed page shall be signed by the master of the ship.
• This record book needs to be maintained onboard for 3 years.

(Source: MEPC 62/24, paragraph 7.23)

Cargo Oil record Book: PART – 2 (MARPOL Annex I Regulation 36)

• Every oil tanker of 150 gross tonnage and above shall be provided with an Oil Record Book Part II (Cargo/Ballast Operations). The Oil Record Book Part II, whether as a part of the ship’s official log-book or otherwise, shall be in the form specified in appendix III to this Annex.
• The Oil Record Book Part II shall be completed on each occasion, on a tank-to-tank basis if appropriate, whenever any of the following cargo/ ballast operations take place in the ship:

Entries:

1. Loading of oil cargo
2. Internal transfer of oil cargo while on voyage
3. Discharging of oil cargo
4. Ballasting of the cargo tanks and Ballasting of the dedicated clean ballast tanks
5. Cleaning of cargo tanks including crude oil washing
6. Discharge of ballast except from the segregated ballast tanks
7. Discharge of water from the slop tanks
8. Closing of all applicable valves after slop tanks have been discharged
9. Closing of valves for isolation of dedicated clean ballast tanks from cargo and stripping lines after slop tank discharge operations
10. Disposal of residues
11. Accidental discharge of any oil content and the reasons for the same
12. Conditions of the oil discharge monitoring system and the failures of the same to be recorded too

• All Entries are to be made and signed by the officer or officers in charge of the operations concerned and each completed page shall be signed by the master of the ship.
• This record book needs to be maintained onboard for 3 years.
• For oil tankers of less than 150 gross tonnage operating in accordance with regulation 34.6 of this Annex, an appropriate Oil Record Book should be developed by the Administration.